How to share Microsoft Clarity access (Updated 2026)
How to give someone access to Microsoft Clarity recordings, heatmaps, and project settings without sharing one common account.
Microsoft Clarity is simple compared to larger ad platforms, but the access principle is the same: do not pass one shared login around. If someone needs to review recordings, heatmaps, or findings, add them to the correct project directly.
That keeps access cleaner, makes audits easier, and avoids the typical situation where nobody knows who still has access to the project.
Step by step
- Open the correct project in Microsoft Clarity.
- Open Settings.
- Go to Team or project access management.
- Invite the user by email.
- Choose the appropriate role and send the invite.
Use the minimum level of access that still lets the person do the job. For most reviews, there is no reason to over-grant admin rights.
When this is usually needed
- You want an agency to review UX friction from recordings.
- A marketer or product person needs access to heatmaps.
- Someone is validating post-launch behavior after a redesign or campaign change.
Clarity tends to be simple operationally, which is exactly why access should stay tidy. If more people need it later, add them intentionally instead of defaulting to one shared account.
František Bujnovský
Web & analytics
Frantisek focuses on websites, analytics, reporting, and digital clarity. He writes the practical guides on Narrativva when a setup is confusing, access is messy, or teams need cleaner data to work with.